Corporate documents required for company formation
In order to incorporate a company, two basic incorporation documents are required:
Social contract
It contains the basic conditions under which the company may operate. The document consists of information such as the company name, information on the founders, information on the equity of the company, the permissible amount of the formation costs and their disbursement order, etc.;
social contract
It generally defines the responsibilities of the board, the nature of the business to be conducted, and the means by which the owners exercise control over the board. With the consent of the founders, the Articles of Association may contain specific resolution-making provisions, limitations of the Board of Directors, powers of the Council and other specific terms relating to the procedure of transfer of shares.
Other secondary documents may be requested. These are as follows:
An application from the local company register – each state has its own form that must be submitted for changes to be made;
Statement of each board member / approval of board member; List of shareholders / division of the register of shareholders (in the case of a limited liability company);
Specification of the company address / notification of an office address;
bank statement on the payment of the share capital;
Receipt of payment of state fee;
To learn more about the company incorporation process, click here.
Corporate documents required for a change of ownership
This type of change is very common in limited liability companies as it is a closed company, meaning stocks are not subject to public trading. In principle, the following documents must be submitted to the local commercial register when there is a change of shareholder:
An application form;
Updated share register;
Evidence of the transfer of shares, such as a share purchase agreement.
In the register of shareholders, it is usually necessary to state the total number of shares in the company, the total value of the shares and the number of shares paid up.
Company documents required for director change
For a change of managing director, the following documents must be submitted to the local commercial register:
An application form;
Minutes or an extract from the minutes of the general meeting – this document must include the corresponding resolution;
Written acceptance of the appointed director;
In some states, the amount of documents required is minimized. Also note that the list and names of required documents may vary from country to country.
Company documents required for change of registered address
If you have moved your registered office to another address, it is imperative that you make changes in the commercial register. Otherwise you will miss all your correspondence. The following documents must generally be submitted to the commercial register for a change of address:
An application form;
consent of the property owner;
It is important to note that a company cannot rely on the fact that the company's actual address differs from the registered address. If a correspondence is sent to the registered address, the company is deemed to have received the correspondence.
The following jurisdictions are most common for company incorporation procedures due to the simple legal framework, quick registration as well as other advantageous factors.
